For Timberline Office

Highlighted Features

• Online Solution. Beanbills is web based system. It requires no additional hardware or software installation.
  
  
• Instant Access. Use it securely and easily from any of your locations including job sites and branch offices. No IT resources required. Just a browser and an internet connection. With a powerful "google like" search you can access any AP record and know exactly where it is in your workflow.
  
  
• Eliminate Manual Data Entry. Once invoices are scanned our capture service eliminates the need for data entry. Invoice information is captured for you and delivered into your electronic Intray. No need to purchase expensive OCR software.
  
  
• Create Purchase Orders. Develop Purchase Orders in the field through our PO module which includes the ability to add PO's from anywhere on your mobile device. Or you can use your existing purchase order system to feed into beanbills.
  
  
• Accomodates Different Workflows. If you don't use Purchase orders, not a problem, the workflow is built to accomodate both multiple workflow scenarios.
  
  
• Easily Attach Backup. Attached delivery slips as backup to Purchase orders.
  

  

• Email Input. Ability to email invoices directly into beanbills from your copy machine or forwarded from suppliers.
  
  
• Invoice to PO Matching. Match PO's to Invoices electronically, easily and without error.

• Compile Backup In Seconds. Compile backup of multiple invoices with a summary page into a professional single PDF, literally in seconds. Send it to the owner, tenant or a supplier.

• Collaborative Job Costing. Work on job cost codes collaboratively. Not everyone knows the job cost code, where you have the ability of any member of a select group can add or adjust job cost codes in your workflow before submitting for approval.
  
  
• Reduce Errors. Find and fix errors way before a payment is being processed.
  
  
• Email Notifications. Approvers receive an immediate email notification link them to the invoice for approval. Appropriate users are notified immediately via email of any rejected invoices.
  
  
• Approval Rules. Set approval rules, where invoices are submitted to multiple approvers determined by amount, project, job cost code and customer/tenant/owner. An approval history is kept with every record, who approved and when.
  
  
• Workflow Visbility. Visibility into the process. See who has any invoice for approval.
  
  
• Timberline Integration. Once approved simply use Timberlines AP Import module to easily transfer all the transaction information into Timberline for payment. You allocate distributions to the the same project, job-cost, category lists and codes that exist in Timberline.
  
  
• We Make It Easier. You may not have time to work on your process. Our professional services team helps you align your workflow to Accounts Payable best practices.